Terms and Conditions of Hire

 

Company details

Will’s Trailer Hire 

(“WTH”, “we”, “us”, “our”)

 

1. Identification & Security Checks

 

The hirer (“you”, “your”) must provide the following prior to hire:

  • A valid UK driving licence or passport
  • Valid insurance documentation for the towing vehicle
  • One current utility bill or official document confirming address
  • All documents must show the same address. Copies may be taken and retained solely for identity verification, security and fraud-prevention purposes, in accordance with our Privacy Policy.

2. Payment & Deposit

 

Full payment for the hire period is required before collection of the trailer.

A refundable security deposit of £100 or £200, depending on the trailer hired, is payable at the time of booking or collection. Deposits will be refunded once the trailer is returned:

  • On time
  • Undamaged
  • Clean
  • With all supplied equipment

WTH reserves the right to deduct reasonable costs from the deposit where these conditions are not met.

 

3. Ownership of Trailer

 

All trailers remain the sole property of Will’s Trailer Hire at all times. The hirer obtains no right, title or interest in the trailer other than its use during the hire period.

 

4. Permitted Use

 

The trailer must not be:

 

  • Sub-hired or lent to any third party
  • Used for any illegal purpose
  • Used outside England, Wales or Scotland
  • Used by any vehicle or driver not declared and insured
  • The trailer must only be used in accordance with manufacturer specifications and legal requirements.

 

5. Risk & Responsibility

 

All risk passes to the hirer upon collection of the trailer and remains with the hirer until the trailer is returned and accepted by WTH.

The hirer is responsible for the trailer at all times, whether attached or detached from a vehicle.

 

6. Damage, Theft & Loss

 

The hirer is fully liable for:

  • Theft, loss or non-return of the trailer
  • Damage to the trailer or its components
  • Missing parts or accessories

If the trailer is stolen, lost, destroyed, confiscated or not recovered, the hirer agrees to pay the full replacement value of the trailer. Hire charges may continue to accrue until settlement is made.

All repairs must be carried out by an authorised manufacturer or approved repairer.

 

7. Tyres & Spare Wheel

 

A spare wheel is supplied where applicable. The hirer is responsible for the cost of repair or replacement of any tyres damaged during the hire period.

 

8. Insurance

 

The hirer must ensure that the towing vehicle insurance:

  • Permits towing of hired trailers
  • Covers theft, damage and third-party risks relating to the trailer
  • WTH does not provide insurance cover for the hirer’s use of the trailer.

 

9. Liability & Indemnity

 

Nothing in these terms excludes or limits liability for death or personal injury caused by negligence.

Subject to this, the hirer agrees to indemnify Will’s Trailer Hire against all claims, losses, damages or expenses arising from the use of the trailer during the hire period.

WTH shall not be liable for indirect or consequential losses.

 

10. Condition, Inspection & Cleaning

 

The hirer must inspect the trailer on collection and confirm its condition.

The trailer must be returned in the same clean condition as supplied. A cleaning surcharge may be applied if the trailer is returned dirty internally or externally.

For long-term hires, the hirer must clean the trailer regularly using appropriate cleaning products only.

 

11. Hire Period & Late Return

 

Daily hire periods are 24 hours. Late returns may incur additional charges. Please notify WTH as soon as possible if a delay is anticipated.

 

12. Cancellations

 

If a booking is cancelled, WTH may retain part or all of the deposit to cover genuine administration costs and loss of hire. Any retained amount will be proportionate and reasonable.

 

13. Non-Return & Recovery

 

Failure to return the trailer may result in identification documentation being provided to the police or recovery agents. The hirer agrees to pay reasonable recovery, legal and court costs incurred by WTH.

 

14. Termination of Hire

 

WTH reserves the right to terminate the hire and request immediate return of the trailer if these terms are breached or if the trailer is being used in an unsafe or inappropriate manner.

 

15. Refusal of Hire

 

WTH reserves the right to refuse hire to any person or company without providing a reason.

 

16. Governing Law

 

These terms are governed by and construed in accordance with the laws of England and Wales

 

 

Trailer Hire Agreement – Hirer Declaration & Responsibility

 

By signing this agreement, I (“the Hirer”) confirm that:

1. Condition & Existing Damage

  • I have inspected the trailer and any hired equipment.
  • All pre-existing damage or defects have been recorded and agreed.
  • I accept the trailer and equipment in their current condition.

2. Responsibility & Liability

  • I am responsible for the trailer and all hired equipment from the time of collection until it is returned and accepted by the owner.
  • I am liable for any loss, theft, damage, or deterioration beyond fair wear and tear during the hire period.
  • I agree to pay the reasonable cost of repair, replacement, cleaning, or recovery if required.

3. Tow Vehicle & Legal Compliance

  • I confirm that my tow vehicle is legally permitted and suitable for towing the hired trailer.
  • I hold a valid driving licence appropriate for towing.
  • I will comply with all applicable road traffic laws and regulations.
  • I confirm that appropriate insurance cover is in place for:
    • Towing the trailer
    • Third-party liability
    • The contents being transported (if applicable)

4. Safe Use & Loading

  • I will use the trailer only for its intended purpose.
  • I will not overload the trailer or exceed legal weight limits.
  • I will ensure all loads are properly secured before and during transit.
  • I will regularly check lights, tyres, wheel fixings, and hitch connections during use.
  • I will not sub-hire, lend, or allow unauthorised use of the trailer.

5. Prohibited Use

The trailer must not be used:

  • For illegal activities
  • Off-road or in hazardous conditions likely to cause damage
  • Outside the agreed hire area without prior written consent
  • By any person not named in this agreement

6. Breakdown, Damage, or Accident

  • I will stop using the trailer immediately if it becomes unsafe.
  • I will notify the owner as soon as reasonably possible in the event of:
    • Damage
    • Breakdown
    • Theft
    • Accident involving the trailer
  • I will not attempt repairs without permission, except where necessary for safety.

7. Return Conditions

  • The trailer must be returned:
    • On the agreed date and time
    • In a clean condition
    • With all hired equipment included
  • Late returns may incur additional charges.
  • Cleaning, repair, or missing item charges may be deducted from the deposit.

8. Deposit & Charges

  • The damage deposit will be refunded after inspection, subject to:
    • No new damage
    • No missing items
    • No outstanding charges
  • If costs exceed the deposit, I agree to pay the balance.

9. Cancellation & Non-Collection

Failure to collect the trailer at the agreed time may result in cancellation and loss of any booking fee.

10. Data Protection

Personal data provided will be processed in accordance with UK GDPR and applicable data protection laws.

Data will be retained only as long as necessary for contractual and legal purposes and then securely disposed of.

11. Acknowledgement

By signing a trailer hire contract, I confirm that I have read, understood, and agree to these terms and accept full responsibility for the hired trailer and equipment during the hire period.